Privacy Policy

Last updated: October 28, 2024

This privacy policy (the “Policy”) describes the practices of Amity Search Partners (“Amity”, “us”, “we”, or “our”) regarding information we collect through our website (“Website”) and through our services as described below, including how we collect, use, and share your Personal Information, and your rights regarding your Personal Information.

Please read through this Policy carefully in its entirety and understand its terms. By submitting your information to us, you indicate your acceptance of this Policy and agree to let us collect and process your Personal Information as described in this Policy.

This Policy may change from time to time (see Changes to the Policy), so please check this Policy periodically for updates. If you do not agree with our policies and practices, your choice is not to access or use our Website.

This Privacy Policy is incorporated into, made subject to, and is governed by, our Terms of Use (“Terms”).

This Policy describes:

Personal Information We Collect

Information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, to any individual or a household is considered (“Personal Information”).  Amity collects Personal Information as listed below. Amity may also collect non-Personal Information that cannot be linked or associated with any individual person. When non-Personal Information is combined with other information so that it does identify an individual person, we treat that combination as Personal Information. We may collect, use, store and transfer different kinds of Personal Information about you, which we have grouped together as listed below.

In connection with your use of the Website, we may collect Personal Information concerning you in the following categories:

  • Identifiers such as your first name or last name, unique identifiers and online identifiers (cookies, Device IDs).
  • Protected classifications under California or federal law such as race, religion, national origin, disability, medical condition, gender, age, language preferences, marital/civil partnership status, or sexual orientation.
  • Contact Information such as your mailing address, email address, and telephone numbers.
  • Sensitive Information such as your race, ethnicity, sexual orientation, religious affiliation and disabilities/medical conditions as required by day to day business practice.
  • Demographic Information such as age, race, color, ancestry, national origin, citizenship, visa status, marital status, family connections, sex, veteran or military status, in each case subject to applicable laws. In certain jurisdictions, you may also choose to share with us any disabilities or other health-related restrictions so you can be provided with adequate accommodations.
  • Profile Data such as CV, education, occupation and professional background, specialty, professional board membership, certifications, school name, year in school, year of graduation, your LinkedIn profiles, and your registration to participate in events (either in-person or online).
  • Professional and Employment Information such as business name, occupation, employment history, job title, business contact information (email and phone number) and volunteer organizations, pay history, income and other CV information.
  • Educational Information such as education, university or school attended, grades, degrees conferred diploma, pertinent coursework taken, and standardized test scores.
  • Technical Information such as internet protocol (IP) address, browser type and version, internet service provider (ISP), name and version of your operating system, time zone setting and location, browser plug-in types and versions, the pages you view, device ID, location data, device type and other technology on the devices you use to access our Website.
  • Usage Information such as information about how you use our Website, the date and time, the duration of your usage, the files downloaded or viewed, and other information about your interaction with content we offer.
  • Location Data such as location data associated with your IP address.
  • Inference Data including inferences drawn from the Personal Information identified above.
  • Sensitive Personal Information such racial or ethnic origin, religious or philosophical beliefs, union membership, health; sex life or sexual orientation if provided by you.

How Long We Will Use Your Personal Information

We will only retain your Personal Information for as long as reasonably necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your Personal Information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for Personal Information, we consider the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorized use or disclosure of your Personal Information, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting, or other requirements.

Collection of Information by Third Parties

We do not control or endorse the third-party websites or applications that may be accessible through our website. Thus, this Policy does not apply to information provided to third-party websites or gathered by the third parties that operate them. Before visiting a third-party site or using a third-party application, whether by means of a link on the website or otherwise, and before providing any information to a third party, you should inform yourself of the privacy policies and practices (if any) of the third party responsible for that site or application, and you should take the steps you feel are needed to protect your privacy and security.

How We Collect Your Personal Information

Amity may collect the following categories of Personal Information about you based on interactions with you.

Information You Provide To Us.

Amity may collect Personal Information from you that you voluntarily provide to us in various ways, including when you contact us through email or our online contact form, respond to a survey, meet with us in person, communicate with us by phone, video calls, social media or other electronic means or when you otherwise interact with Amity or our website. The following explains the categories of Personal Information we collect from you and how we collect such data.

  • Online Forms: When you complete an online form, survey or other electronic means, we collect Identifiers and Contact Information.
  • Communications with Amity: When you contact Amity by telephone, e-mail, sign up for industry newsletters/publications/press releases or have an in person interaction or an interview with Amity, we collect Identifiers and any other Personal Information you choose to provide, as explained below.
    • Telephone: When you contact Amity by telephone, we will collect the Contact Information (telephone number) that you use to call Amity.  During a call, Amity may additionally collect Contact Information (e.g., name, address, e-mail address) and any other information you provide. If you are a candidate, we may also collect Professional Information.
    • E-mail and Electronic Means: When you communicate with Amity via e-mail, our website, respond to our surveys, participate in a personality profile, engage in video calls, social media (LinkedIn), or other electronic means, we may collect your Contact Information (e.g., e-mail address, name), and any other Personal Information you voluntarily choose to include in the communication so that we can respond to your questions and provide you with services.
    • In Person: When we meet you at a trade show, conference, partnerships (organizations, business schools, undergraduate clubs, etc.), have an interview or otherwise interact with you in person, we may collect your Contact Information (e.g., e-mail address, name), and any other Personal Information you voluntarily choose to include in the communication.
  • Social Media: You may choose to interact with Amity via social media platforms on which Amity is active. Relating to these interactions, Amity may collect Identifiers and any information that you choose to provide such as posts, comments or feedback that you post or leave on pages, feeds or inboxes belonging to Amity. There are areas of social media platforms that are visible to other users or the general public. We recommend that you do not post personal details to social media. YOU ASSUME ALL RESPONSIBILITY FOR ANY LOSS OF PRIVACY OR HARM RESULTING FROM YOUR VOLUNTARY DISCLOSURE OF PERSONAL INFORMATION IN PUBLIC AREAS.
  • Business Contacts: Amity collects the Professional Information you provide to allow us to contact you or to receive information about us, opportunities with us, or our services.

Online Account: If you sign up or use an Amity account, we collect Personal Information you provide to create a profile, account, or to receive information about our services.  This may include your Contact, Financial, and Profile Information.

Information We Collect Automatically.

Automated technologies or interactions. As is true of most websites, we receive and store certain types of Personal Information whenever you interact with us or our website. This information may include Technical Information and Usage Information. When you access and use our Website from your mobile devices, we may receive Technical Information from that mobile device. You may manage how your mobile device and mobile browser share certain information with us, as well as how your mobile browser handles cookies and related technologies by adjusting your mobile device privacy and security settings.  Please refer to instructions provided by your mobile service provider or the manufacturer of your device to learn how to adjust your settings.

Cookies. We and our service providers may use cookies to recognize your browser or device and to capture and remember certain information about your activities in connection with our Website. Cookies are small text files that the system saves on your computer or mobile device, or similar technologies. You can disable cookies in your browser settings, but doing so may affect the functionality of the Website. For more information see https://www.aboutcookies.org/

Information From Third Parties.

We may collect Personal Information from third parties, including those listed below. We do not control any third-party websites and are not responsible for any information they may collect. The collection, use, and disclosure of Personal Information received from third parties is governed by the privacy policies listed on the website where the information was submitted by the user. Third parties may send their own cookies and pixel tags to you, and may collect information and use it in a way that is different from this Policy. Please carefully review these third-party privacy policies to understand how your information may be collected, used and disclosed by these third parties.

Our Clients. We may collect Personal Information about you from our clients when you engage with them.

Third Party Service Providers. We collect Personal Information from service providers such as website hosting platforms, email service providers. We may also use other third party services, such as video conferencing, transcription or other services, to facilitate our communications with you, for communications between you and our clients or to undertake activities requested by our clients such as personality profiling.  In connection with these services, we may be provided with your Personal Information from these services.

Other Third Parties. We collect Personal Information from content aggregators and organizations such as LinkedIn, universities, diversity organizations, training/mentorship/student groups, and similar groups.

Your ‘Do Not Track’ Browser Setting. Some web browsers incorporate a Do Not Track (“DNT”) feature that signals to the websites that you visit that you do not want to have your online activity tracked. At this time, our Website does not respond to DNT signals. Other third-party websites may keep track of your browsing activities when they provide you with content, which enables them to customize what they present to you on their websites.

Children’s Privacy. Our Website is intended for adult use only and is not directed towards children, minors, or anyone under the age of 18. If you are under the age of 13, you are not authorized to provide us with any Personal Information. If the parent or guardian of a child under 13 believes that the child has provided us with any Personal Information, the parent or guardian of that child should contact us at the email address below and to have this Personal Information deleted from our files.

How We Use Your Personal Information

Purposes For Which We Will Use Your Personal Information.

Our primary purpose in collecting Personal Information is to communicate with you and otherwise to seek to facilitate a smooth, efficient, and customized experience.  We may also use your Personal Information for the following purposes:

  • Resolve disputes.
  • Troubleshoot problems and support.
  • Provide the services, information, and support you request.
  • Contact you with informational emails.
  • Measuring interest in our project and communicate with you on the project.
  • Enforce our Terms of Use and the terms of this Policy.
  • Customize, measure, and improve our services, content, and advertising.
  • To protect our interests, including establishing, exercising, and defending legal rights and claims.
  • As necessary to comply with legal requirements, to prevent fraud, to co-operate with law enforcement and regulatory authorities, and to stop other prohibited, illegal, or harmful activities.
  • For purposes disclosed at the time you provide/we request your Personal Information or as otherwise set forth in this Policy.

How We Share Your Personal Information

We share your Personal Information with third parties in the ways described below.

Information You Instruct Us to Share. We may share your Personal Information with third parties with your consent where permissible under applicable law, as disclosed at the time you provide us with information, and as described below or otherwise in this Policy.

Our Clients. We share all Personal Information, including Sensitive Personal Information, you provide or we gather with our clients for the purpose of informing them about the background of a candidate..

Service Providers. We may use third-party service providers to perform certain business functions and may disclose Personal Information to such service providers as needed for them to perform these business functions. The services provided by our service providers include, but are not limited to, website hosting, customer support, IT services, communications, and website development and analytics.

Business Transactions. In the event we enter into or intend to enter into a transaction that alters our business structure, such as a sale, reorganization, merger, joint venture, change of control or other disposition of all or any portion of our business, assets or stock, we may share Personal Information with third parties to facilitate and/or complete the transaction.  Your Personal Information will be processed in the same way as set out in this Policy.

Legal Process. Subject to applicable law, we may disclose information about you (i) if we are required to do so by law, regulation or legal process, such as a subpoena; (ii) in response to requests by government entities, such as law enforcement authorities; (iii) when we believe disclosure is necessary or appropriate to prevent physical, financial or other harm, injury or loss; or (iv) in connection with an investigation of suspected or actual unlawful activity.

Personal Information Sold or Shared. We do not sell or share your Personal Information for monetary or non-monetary consideration.

How We Protect Your Personal Information

We have implemented and maintain generally accepted industry standards to protect against the unauthorized access, use, modification, destruction, or disclosure of your Personal Information.  We endeavor to keep your Personal Information confidential and protected against unauthorized access, misuse, or alteration with commercially reasonable physical, technical, and administrative measures. However, as effective as these measures are, no security system is impenetrable. As such, we cannot guarantee the security of electronic data nor can we guarantee that the information you supply will not be intercepted.

Changes to the Policy

As stated above, Amity reserves the right to modify this Policy at any time without giving you prior notice. Your use of the Website or any communications with after any such modification constitutes your acknowledgment of, and agreement to, the modified Policy.

Questions About the Policy

Please direct any questions regarding this Policy to: .

Our offices are located at:

712 Fifth Avenue, 28th Floor, New York, NY 10019

3103 Bee Caves Road, Suite 204, Austin, TX 78746

400 South El Camino Real, 12th Floor, San Mateo, CA 94402

214 Brazilian Ave, Suite 240, Palm Beach, FL 33480

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